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1. Information We Collect

We may collect the following types of information:

• Personal Identification Information: Name, address, telephone number, email address, and other similar information.

• Protected Health Information (PHI): Medical history, treatment details, diagnostic information, consultation notes, and other health-related information provided during your interactions with us.

• Payment Information: Billing and payment details when applicable.

2. How We Use Your Information

Your information is used to:

• Provide Health Care Services: Facilitate your med spa treatments, consultations, and related health care services.

• Coordinate Care: Communicate with you and coordinate with other health care providers involved in your treatment.

• Billing and Payment: Process billing and payment for services rendered.

• Legal and Regulatory Compliance: Comply with applicable laws, including HIPAA and California privacy regulations.

• Improve Our Services: Enhance our services and patient experience through quality assurance and administrative purposes.

3. Disclosure of Your Information

We will only disclose your PHI as permitted or required by law. Disclosures may include:

• Health Care Providers: Sharing information with other health care professionals involved in your care.

• Insurance Companies: For the purpose of billing and reimbursement.

• Legal Requirements: When required by federal, state, or local law, regulation, or legal process.

• With Your Consent: Any disclosures not otherwise permitted by law will only occur with your explicit written consent.

4. Security of Your Information

We use appropriate administrative, physical, and technical safeguards to protect your PHI against unauthorized access, alteration, disclosure, or destruction. Our security measures are designed to comply with HIPAA standards and are regularly reviewed to ensure their effectiveness.

5. Your Rights and Choices

Under HIPAA and applicable California laws, you have certain rights regarding your PHI, including:

• Access: You may request access to your PHI and obtain a copy of your health records.

• Amendment: You may request corrections to your PHI if you believe it is inaccurate or incomplete.

• Disclosure Accounting: You may request an accounting of disclosures of your PHI.

• Restrictions: You may request restrictions on how your PHI is used or disclosed.

• Notice of Privacy Practices: You are entitled to receive a copy of our Notice of Privacy Practices, which details how we handle your information.

To exercise any of these rights, please contact our Privacy Officer using the information below. We will respond to your requests in accordance with applicable law.

6. Cookies and Online Tracking

Our website may use cookies and similar tracking technologies to enhance your online experience. These technologies are used solely for website functionality and performance and do not collect your PHI unless you voluntarily provide that information through forms or other online interactions. For additional details, please refer to our Cookie Policy.

7. Third-Party Service Providers

We may engage third-party service providers to perform functions on our behalf (e.g., billing, IT services). These third parties are contractually obligated to protect your information in accordance with HIPAA and are not permitted to use your information for their own marketing or other purposes.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with a revised effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

9. Contact Information

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact our Privacy Officer:

Wild Rose Med Spa, Inc
4037 Phelan rd #A-2

Phelan, Ca 92371
Phone: (760) 474-0260
Email: wildrosemedspa@gmail.com

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